Privacy Statement

We respect your right to privacy. This policy summarizes what personally identifiable information we may collect, and how we might use this information. This policy also describes other important topics relating to your privacy.

Information about our visitors and/or Friends is kept confidentially for the use of St Georges Memorial Church and the Friends of St Georges Memorial Church. We do not pass names and addresses or other details to any other person or organisation.


1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

2. Who are we?

The Friends of St George’s Church, Ypres is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.

3. How do we process your personal data?

The Friends of St George’s Church, Ypres complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: -

  • To administer membership records;

  • To communicate with our members and promote the interests of the charity;

  • To maintain our own accounts and records (including the processing of gift aid applications);

  • To inform you of news, events and activities related to The Friends of St George’s Church, Ypres and occasionally, news, events, activities and services about St George’s Memorial Church, Ypres.

    4. What is the legal basis for processing your personal data?

  • Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and process your gift aid donations.

  • Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement.

    5. Sharing your personal data

    Information about our members which is held in our records is kept confidentially for the use of the Friends of St. George’s Memorial Church. We do not pass names and addresses, nor any other details, to any other person or organisation, with the exception of any communication with HMRC is relation to Gift Aid.

6. How long do we keep your personal data?

We keep data for as long as you are maintaining your subscription. Your data will be removed within 12 months of you ceasing payment or within 10 working days if you specifically request your data to be removed on cessation of your subscription.

Specifically, gift aid declarations and associated paperwork are maintained for up to 6 years after the calendar year to which they relate.

7. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -

  • The right to request a copy of your personal data which the Friends of St George’s Memorial Church holds about you;

  • The right to request that the Friends of St George’s Memorial Church corrects any personal data if it is found to be inaccurate or out of date;

  • The right to request your personal data is erased where it is no longer necessary for the Friends of St George’s Memorial Church to retain such data;

  • The right to withdraw your consent to the processing at any time

  • The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability)

  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;

  • The right to lodge a complaint with the Information Commissioners Office.

    8. Further processing

    If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

    9. Contact Details

    To exercise all relevant rights, queries of complaints please in the first instance contact the Membership Secretary at 32 Fulwood Walk, London SW19 6RB or by email

    You can contact the Information Commissioners Office on 0303 123 1113 or via email or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

Information Collection

We will only collect personally identifiable information that you voluntarily provide through our website or e-mail correspondence. We will collect general information (such as the type of browser you use, the files you request, and the domain name and country from which you request information) to improve our Web site and better meet your needs.

Use of Information

Before we collect any personally identifiable information, we will provide an explanation for the possible use of your data. The information you supply will be used by us to respond to your inquiries and supply you with requested information about our services. We may also use the information to inform you about our services or relevant information.

Other Important Information

This web site may contain links to other sites. We do not endorse or otherwise accept responsibility for the content or privacy policies of those sites.

It may be necessary, if required by law or if pertinent to governmental or judicial investigations, to release your personally identifiable information.

We reserve the right to modify this privacy policy at any time, without giving prior notice. We will promptly reflect any such modifications in these Web pages.

What are cookies?

A cookie is a small file of letters and numbers downloaded onto a device when internet users access websites. Cookies allow a website to recognise a user’s device. A cookie is used for authenticating and remembering specific information about users, such as their website preferences or the contents of their online shopping baskets.

How does the St George's Church website use cookies?

The St George's Church website uses cookies to track visitor behaviour via Google Analytics. Google Analytics sets a cookie in order to compile anonymous, aggregated statistics that allow us to understand how visitors use our site and help us improve our website. The data includes IP addresses only - we cannot identify anyone personally with that information.

The data collected will be transmitted to and stored by Google on servers based in the UK. Google will use this information for the purpose of evaluating use of the St George's Church website, compiling reports on website activity and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf. Google will not associate an individual IP address with any other data held by Google.

To opt out of all Google Analytics tracking during your internet browsing you can download the Google opt out tool from

By using this website, you consent to the processing of data about you by Google Analytics in the manner and for the purposes we have set out.

How to disable cookies

If you do not wish to receive cookies you can disable the cookie acceptance function in your browser and delete all cookies from your browser.

You can disable and remove the cookies if your browser supports this. To check and update your cookies settings, you will need to know what browser you are using and what version you have. You can usually find this out by opening the browser, then clicking on 'Help' and then 'About'. This will give you information about the browser version you are using.

To manage your cookies, refer to your browser's help section or visit the website.


St George's Church
Elverdingsestraat 1 - B 8900